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Wednesday, 27 August 2008
1. Ethiopian Electric Power
Corporation (EEPCO) is a state owned corporation responsible for the
generation, transmission, distribution and sales of electrical power in
Ethiopia. The corporation has implemented new systems for accounting and
billing tasks and these two systems are under use. These systems were
developed by AGRESSO AB of Sweden (Financial System and supply of hard
ware), SOLUZIONA of Spain (Billing System) and a consultant NORCONSULT of
Norway.
EEPCO has planned to integrate additional modules on the existing system.
The overall task is to study the existing system with regard to the new
additional modules, propose the necessary additional hardware as per the
study result, supply of software and implementation of the new modules on
the existing system.
2. Ethiopian Electric Power Corporation (EEPCO) planned to award a
Contract to a qualified international Management Information System
developing company to carry out the aforementioned tasks. Hardware
procurement and disaster recovery will also be considered. All the
respective hardware equipments are to be purchased by the corporation
according to the proposal. More details on the services are provided in
the Terms of Reference.
2.1. The Bidders are strongly advised to submit two separate financial
proposals which are with and without project financing (Supplier’s credit)
scheme or grant or soft loan from their respective governments and/or
financing institutions ( this is to mean that one financial proposal based
on direct purchase(cash based) and another separate proposal based on
supplier’s credit scheme).
Submitting financial proposal based on supplier’s credit scheme is
optional.
Financial proposal based on supplier’s credit will be evaluated by the
employer against the following points:-
Bidders are required to submit the following information for the
supplier’s credit
scheme:-
Name of Financer, Currency, interest rate, grace period, repayment period
and exchange rate.
a. The Bidder's financial proposal shall be realistic and shall be
compared to the
Engineering cost estimate.
b. The time required to secure the financial arrangement shall be shorter.
c. The interest rate of credit facility should be as low as possible.
d. Longer grace period.
e. The loan repayment term should be longer and based on semi-annual
installment payment of loan and interest. f. If the bidder specifies other
fees such as commitment, arrangement fees and insurance rate, it should be
clearly stated.
g. The financer should accept as guarantee the confirmed letter of credit
that will be opened at the Commercial Bank of Ethiopia, which will not
incur extra costs on the corporation.
3. The Bid Document shall be available from EEPCo, Procurement Division
starting from September 3, 2008 and a complete set of bidding document
(non-transferable) in English language may be purchased by interested
Bidders at the address stated below, upon payment of a non-refundable fee
of Birr 1000.00 (Birr One thousand), during office hours from 08:00 to
12:00 hours and 13:00 to 17:00 hours, local time, Monday through Friday,
on all working days. Bidders are required to submit offers for all
complete modules as per the Terms of Reference. Incomplete offer will
result in the rejection of the offer.
4. Bids must be delivered to the office in point 6 below on or before
16:00 pm hours (01:00 pm hours GMT) on October 28, 2008. All bids must be
accompanied by a bid security as per the bid requirement. Failing to
accompany the required bid security would result bid rejection. Bids will
be opened in the presence of Bidders’ representatives who are chosen to
attend at 10:00 am
hours (07:00 am hours GMT) on October 29, 2008 at Electric Club (Mexico
square).
5. A firm will be selected under Quality and Cost Based Selection (QCBS)
and procedures described in this RFP.
6. Interested bidders may obtain further information at the office of:
Procurement Division Ethiopian Electric Power Corporation Head Office,
Ground floor, Degualle Square, P. O. Box 1233;Addis Ababa, Ethiopia Tel.
+251 11 156 0027, Fax +251 11 155 0822Manager, Foreign Procurement
Division
AND
MIS PROJECT OFFICE Ethiopian Electric Power Corporation Head Office, 2nd
floor, Room # 225Degualle Square, P. O. Box 1233;Addis Ababa, Ethiopia
Tel. +251 11 156 0511, Fax +251 11 1573315, +251 111 566484
e-mail : misproject@ethionet.et
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7. Pre-proposal meeting is scheduled for September 30, 2008 09:00am
(morning) at Mexico square electric club Addis Ababa. The agenda for this
meeting looks as follows. Overview of MIS stages I. Current situation of
the overall system Questions and Clarifications. Visiting the existing
system.
Please note that all bidders are expected to present their respective
product during the pre proposal meeting.
Yours faithfully, Ethiopian Electric Power Corporation
(EEPCO)
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